SILVERY SANDS RESIDENTS ASSOCIATION
MINUTES OF ANNUAL GENERAL MEETING
HELD AT ST PETERS CHURCH HALL,
Apologies: were received from Richard.O’Halloran,
Minutes of the last meeting: The minutes of the last meeting were accepted, proposed by Tony James and seconded by David Rowley.
Matters arising: There were no matters arising.
In overall terms, I believe that the Association has undertaken its functions during the past year in a way that has been satisfactory to most members. Inevitably, there have been one or two rumblings of discontent on certain issues, but with an Association of our size, it is not easy to please everybody all the time. I will briefly summarize the main issues your committee has dealt with over the past year, and highlight where any points of contention, or a lack of interest, may have arisen.
The main issue is of course road maintenance, and last July saw repairs and treatment undertaken to the surface of Thameside. The treatment consisted of applying two different chemical solutions to the road surface. The first coat is designed to rejuvenate and extend the life of the existing tarmac surface. The second coat, which is applied when the existing surface is in a more advanced state of decay, seals the surface to prevent water ingress, and thereby reduces the effect of frost damage and weathering. Application of this second coat means that after it has rained puddles remain longer than they did before. Puddles now disperse mainly through evaporation rather than seeping into the tarmac surface and the road base. A few residents have expressed some dissatisfaction about the puddles, but this is exactly what should happen. The alternative is to resurface with new tarmac at more than double the cost, which in turn is not acceptable to every resident. Furthermore, any new coat of tarmac increases the height of the road surface and in some places that will start to bring about problems between raised road level heights and adjacent properties. In other words, this means that with heavy rainfall water may start to run off into garages or gardens at particular locations. To overcome this problem, certain stretches of road may need to be excavated and a new base laid prior to resurfacing, leading to further significant increases in cost. So far, the treatment applied last year to Thameside seems to have weathered satisfactorily, and the lane has not yet shown signs of any further significant degradation. We can now only give this process the test of time to see how well the treatment lasts.
road maintenance issue that has been progressed during the past year concerns
the proposal to erect gateway effect posts at the beginning of the un-adopted
Spelthorne Council produced a proposal for a public open space and a possible
playground on the
some members of the committee met with the Surrey Police Officer responsible
for coordinating the Neighbourhood Watch Scheme in
Spelthorne. He outlined how the scheme operates, which essentially is a two-way
mechanism for disseminating information about local crime. The October
Newsletter attached a flyer from Spelthorne Neighbourhood
Watch inviting residents to join the scheme under the umbrella of our Residents
Association. Only 18 households responded. Gulbin, our secretary, provides a
point of contact with the local Crime Reduction Officer, from whom she receives
regular reports on local crime or scams. These messages are forwarded on to
those Neighbourhood Watch members who have provided
an e-mail address. If nothing else, they keep you alert. It would be helpful to
support Gulbin Chaworth-Musters (no 87
The summer party was well supported last year. 40 households were represented, with a total of 123 adults and 21 children joining in the fun. And we made a profit! Many people contributed to make the occasion work successfully, not least being Nicky Jones and her band of ladies who organized the catering. My thanks are extended to everyone who helped. Proposals for a party his year will be discussed later on the agenda.
Membership of the Association remains fairly constant with subscriptions paid from 64 households for last year. The only time when the Association might have some leverage in respect of non-payers is when their property is being sold. On some occasions, solicitors acting for purchasers make enquiries about the status of the Association, and their clients’ liability for future road repairs. If this happens, and where payments may be outstanding from the existing householder, the Association will ask for any outstanding payments to be paid prior to completion. If this should not be forthcoming, it is explained that road repairs to the frontage of the property in question may not be undertaken by the Association in the future. The possible effect of the Association’s stance upon the impending sale might just help to obtain some funds from non-payers before they move.
Finally, it only remains for me to extend my grateful thanks to all members of the committee for giving their time, their help, their advice and their support during the course of the last year.
The Treasurer submitted a balance sheet showing income and expenditure for the year to 31.12.2005.
Out of 84 houses, 64 paid for 2005, with a total of £3,994.00 in
subscriptions received in 2005. The
After going through the expenditure for the year (AGM room hire, road repairs, planning permission) we were left with a balance in the account at the end of 2005 of £3,497.30. Following discussion and a vote, it was agreed, that the subscription for 2006 would be £63 an increase of £1. Yearly subscription runs from January to December.
The accounts that have been previously audited by David Rowley, were accepted by the members, proposed by David Blum and seconded by David Rowley.
The committee decided not to contribute to ThamesAwash this year.
ELECTION OF COMMITTEE:
Geoff Richardson agreed to remain and stand as chairman and the remaining members, Linda Graves, Paul Dodd, Bob Douglas, Richard O’Halloran, Alan Seward and Gulbin Chaworth-Musters all agreed to stand again and were proposed by Tony James and seconded by Brian Hobday.
The current committee were prepared to stand again and were duly elected for one more year.
They do hope that there will be some new blood willing to stand next year.
A proposal was made to rejuvenate
A vote was taken to rejuvenate
The current proposal for an entrance “gateway” was put forward by the committee. The purpose of this is to reduce the amount of cars entering Wheatsheaf lane either for pub parking or for river access. This will reduce congestion and wear and tear on our roads. The council has advised that posts would be a better solution than having a gate or barrier and would have the same psychological affect
The proposal is for two sets of posts placed slightly into the road forming a narrower entry with a pedestrian passage each side. This is slightly enhanced from last year to include:-
· Pedestrian passages on the verge side of the posts which has been added for liability reasons
· Bollards to prevent people from parking right up against the posts
This has increased the price slightly from last year with two options:-
1. Oak post £2293 which might look better
2. Steel post £2242 which would be practically maintenance free
Plus £250 for the appropriate signage which is required to protect us against possible liability.
Several members requested a barrier similar to
A vote was taken to gauge the opinion in the meeting which was 16 for and 9 against out of 25 house holds. The issue was deferred as there only 25 house holds present. A bulletin will be sent out with the next news letter detailing the proposal and requesting a response. Following the result of the response there will be an EGM to make a decision on this issue.
The 2005 summer party took place on the 25th of June and in spite of the cool weather the event was considered to be a great success with 140 people attending. The association made a profit of £258.00.
A proposal was put to the meeting to hold a party this year. The proposal was accepted.
· Nicky Jones has volunteered to organise the catering
· Phil Berquist has volunteered to arrange the music
· Due to the world cup Sat 17th of June was proposed and accepted
The barbeques were a problem last year with 8 BBQs cooking at different temperature. It was proposed that either:
1. We hire a decent BBQ for around £50
2. Have cold food
The meeting agreed for option (2) with one BBQ to cook sausages and burgers for children.
It was proposed and accepted that we raise the price this year to £7.50 and £3.75 for children.
To reduce the problem caused by last minute bookers it was agreed that there would be a cut off one week before the event.
ANY OTHER BUSINESS
Surrey Police are having Staines Urban
Panel meeting at
2. Wheatsheaf lane hedgerows are getting full of litter. The association no longer has liability insurance hence litter clean up days must be organised as friendly groups of neighbours and not through the association.
3. The trees at the corner of the post office are pushing up through the pavement and are right next to the street drains. This is a council issue. There was concern about the safety issue. The association agreed to write a letter to the council to add fuel to the fire.
4. A round of applause was proposed and given for the hard work of the committee over the year.
The meeting closed at